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Summary
A skilled communicator; able to maintain cultural sensitivity, establish rapport with members of diverse groups, and promote team cohesiveness.
Highly organized and independent; able to effectively coordinate tasks to accomplish projects with timeliness and creativity.
An organized, detail-oriented, and conscientious self-starter, able to strategize and prioritize effectively to accomplish multiple tasks and stay calm under pressure.
High-energy, confident professional .
Creative, resourceful and flexible,.
maintain a positive attitude and strong work ethic.
Experience
Front desk officer
Front Desk Associate
Assist logistics & operations officer in arranging logistics.
•Ensure the travel and logistics arrangements are made as per requested by the programme team and as per Policies of the Programme
•Assist logistics & operations officer in compliance checks on the payments made for travel of meeting participants and Programme team.
•Answer telephone calls, screen and direct to the relevant person.
•Take and Communicate messages.
•Supervises, leads guides and supports the cleaner/Helper and cook.
•Prepare time sheets for support staff.
•Maintain received and sent mail records.
•Greet persons entering office.
•Direct visitor to correct destination.
•Deal with queries and direct to the relevant official.
•Ensures knowledge of staff movements in and out of organization.
•General administrative support.
•Support to Admin for record keeping and filing.
•Maintain records of Supplies/consumables.
•Keep track of the consumption report of Vehicles and Generators
•Support in preparation of letters and documents.
•Responsible to maintain records of incoming and outgoing mail.
•Responsible to receive and sort mail and deliver to relevant Staff/department.
•Schedule appointments and meeting hall reservations.
•Responsible to maintain telephone diary either manually or electronically.
•Support to organize meetings, workshops and conferences.
•Supervise support staff in keeping office and reception area tidy.
•Any other tasks assigned by the management
Receptionist / Admin Assistan
Perfoming General clerical duties.
•Answer telephone calls, screen and direct to the relevant person.
•Take and Communicate messages.
•Supervises, leads guides and supports the cleaner/Helper and cook.
•Prepare attendance sheet of staff.
•Maintain received and sent mail records.
•Greet persons entering office.
•Direct visitor to correct destination.
•Deal with queries and direct to the relevant official.
•Ensures knowledge of staff movements in and out of office.
•General administrative support.
•Support to Admin for record keeping and filing.
•Maintain records of Supplies for office use.
•Responsible to maintain records of incoming and outgoing mail.
•Responsible to receive and sort mail and deliver to relevant Staff/department.
•Responsible to maintain telephone diary either manually or electronically.
•Support to organize meetings.
•Supervise support staff in keeping office and reception area tidy.
•Any other tasks assigned by the management
